1. ACCEPTANCE: .
By agreeing to this Agreement and Code of Practice, I acknowledge and accept the clauses herein. I have also read and understood the Terms and Conditions, Disclaimer, and Privacy Statement, accessible via the link at the bottom of this page.
2. AVAILABILITY: I agree to make my QUALITY ROOM available to bona fide members of the scheme who possess credits.
3. MEMBERSHIP REQUIREMENTS: To become a member, I must:
• Have a details page as designed by accommodation swap for members to view my establishment.
• Provide a high-quality service to fellow members.
• Respond to email inquiries within 48 hours, unless there are mitigating circumstances.
• Understand that Accommodation Swap operates on a cash-free basis except for additional services negotiated between host and guest such as breakfasts, dinners, trips, excursions, etc.
4. BOOKING COMMITMENTS: I commit to honoring all agreed bookings and will not cancel them. Accommodation Swap does not guarantee acceptance of all booking requests. Members reserve the right to accept or refuse swaps based on their individual needs.
5. CANCELLATION POLICY: If I (guest) cancel a booking within 7 days of arrival, I understand that I will lose the credits deducted for the swap.
6. LEGALLY BINDING CONTRACTS: Once a swap is accepted and confirmed, it constitutes a legally binding contract between the host and guest and cannot be canceled unless mutually agreed upon. The only exceptions are personal emergencies or legitimate booking mistakes by the host, in which case the host agrees to arrange and cover the cost of alternative accommodation for the guest.
7. BOOKING AUTHORITY: Only the registered owner is authorized to make bookings and submit swap forms for friends or family. Correspondence regarding bookings must be initiated by the owner.
8. INITIAL CREDITS: The initial 6 credits awarded on registration are for starting purposes only; additional credits are earned through:
• hosting other members .
• introducing a new member (3 free credits awarded plus R400 cash in your pocket) .
• Applying to purchase "top-up" credits.(to be approved by management)You will only be allowed to purchase credits if you have hosted other members during the last 3 months or did some referrals to recruit more members to join.
9. CREDITS VALUE: Credits have no cash value and are earned through swapping only. If I fail to renew my subscription or resign, I forfeit any owned credits.
10. NON-TRANSFERABILITY: Members are not allowed to sell or transfer credits to other members. .
11. CASH-FREE STAYS: Accommodation Swap operates on a cash-free basis except for meals and activities, which can be negotiated between host and guest and paid for either by additional credits or cash.
12. SECURITY RESPONSIBILITY: The registered person is solely responsible for the security of their reference number and absolves administrators of any liability if it is misused by third parties. The registered person for both host and guest shall be held responsible and liable in the event of misuse or forwarding an incorrect reference number for submission of swap forms.
13. LIABILITY FOR GUESTS: The registered quality rooms owner is liable for any damages or misconduct caused by sponsored friends or family.
14. MEMBERSHIP CANCELLATION: If I resign from Accom Swap, my membership will be cancelled, and any accumulated credits will be forfeited.
15. SUBSCRIPTION FEES: Subscription fees are due annually in May with a deadline of June 1st. A late penalty fee of 2% per month applies, and accounts may be suspended until payment is made. Members are responsible for renewing fees in May, regardless of receiving renewal notices.
16. ADMINISTRATORS' RIGHTS:
• The administrators may add to, alter, or amend any of the above and modus operandi as circumstances change.
• They may cancel my membership without compensation or refund if false or fraudulent entries were made on the registration or swap forms.
• Membership may be terminated for abuse, swearing at, or insulting Accommodation Swap staff; bad-mouthing or bringing disrepute to Accommodation Swap; attempting to coerce members into joining an alternative platform; or noncompliance with terms and conditions.
17. INTELLECTUAL PROPERTY: The Accommodation Swap Worldwide site and all original content is the sole property of Accommodation Swap and may not be duplicated or used without prior written consent from the administrators.
18. CONFIDENTIALITY: Client records are confidential and will not be divulged to any third party. Registered members are not permitted to forward other members' email addresses to third parties or share their email address outside of Accommodation Swap internal usage.
19. INDEMNITY: By registering with and participating in Accommodation Swap Worldwide, I agree to indemnify the company, its employees, agents, and affiliates from any loss or damage, regardless of cause. I understand that participation in the program and any arrangements for swaps are undertaken entirely at my own risk. Furthermore, I release the administrators from any liability related to the success, acceptance, or rejection of swap requests, as well as any disputes that may arise between guests and hosts.
20. CHANGE OF CIRCUMSTANCES: I agree to inform the scheme administrators of any changes to my circumstances, especially if I resign, sell or transfer ownership of my establishment.
21. ACKNOWLEDGEMENT: By registering, I acknowledge that I have read and understood all the above clauses and agree to accept and comply with the Terms and Conditions (Agreement and Code of Practice) outlined in this document.
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